Many sport and recreation clubs operate with limited finances and need to raise additional funds through fundraising, sponsorship or grants.
1. Getting organised, be prepared!
- Nominate someone on the
executive committee to be in charge of funding with the support of the
- The best funding advice is to
keep a FUNDING FOLDER with all the information you need:
- Minutes of previous meetings
- news clippings, letters of support, flyers of previous events or projects
- copies of previous applications - successful and unsuccessful
- REMEMBER you may not always be
the person applying for your clubs funding - the more organised are your
records, the easier it will be for the next person to take up the task!
Establish Your Funding
- Identify suitable funders
- List the items/projects you need funding for.
- Make a calendar of all closing dates
- Contact your Regional Sports Trust (RST) for advice on
the local funding agencies in your region.
- Have a specific project that
you require funding for
- List your resources available
funding agencies expect you to contribute a portion of the cost towards your
project. This means raising money in others ways within your group to
meet this criteria, not just seeking funder contributions.
3. What information is needed to complete an application?
- Affiliated to the National Sports Organisation - Waka Ama NZ can provide you with a letter of
affiliation on request
- Evidence of non-profit status
i.e. Deed of Trust, Charities Commission or Incorporated Society Certificate
- A bank account/printed bank
deposit slip in the name of your club/organisation
- A resolution/copy of the
minutes stating your committee’s agreement to apply for funding, signed and
certified by your executive committee
- Profile or summary of your organisation: your purpose/activity/services, your history and how long you have been established, your membership numbers, your trustees names, your future plans or goals.
- Financial documents such as:
- Bank statement
- Income and expenditure statement for the last 12 months
- and ‘reviewed’ or audited Annual Accounts
- What the grant is specifically required for and the amount requested including:
- Cost breakdown (proposed budget) of your project/expenses
- Two or three competitive quotes, or written explanation if several are not available.
- Sources of other funding for this project, and what funding is already raised.
- Where do you intend to get further funding for the project (if required).
- Other supporting material such as news clippings of your intent to raise funds, letters of support from recognised groups/people, can be useful.
- Certificate of Incorporation if applicable
Each funding agency will have its own criteria and eligibility requirements so it pays to look closely at the Application Form before going ahead to make sure you comply. Check the closing dates for funding applications, some are monthly some are twice a year. You need to allow yourself enough time for it to be processed before your intended event/programme. Most funding is not granted for retrospective costs.
a. Check the Application Criteria carefully
Make sure the funder you are approaching will consider the reason for your request so that you don’t waste your effort applying for funding which their criteria does not support. If a funders application criteria will support administration/ running expenses only, ask for funding to assist with these costs, and save your on-hand funds for the specific project or event your club is undertaking.
b. Filling in the application
- Funders want brief, clear
answers to their questions. Bullet proof: ‘What – How – When’ for your project
description, ‘Why’ for the benefits or the proposed project/service.
- Make sure you only send
relevant attachments with your application form, keeping in mind they may need
to be photocopied for distribution to members of funding committees.
- Ask for help - if you have any
questions when you are filling out an application form, always ring the contact
person from the funder organisation.
- Keep funders and sponsors
informed on the progress of your project. By keeping a good relationship
with funders/sponsors, asking for more funding should be easier next time.
Resources and useful links
The link below will provide you with a Sport NZ funding database to find funding http://www.sportnz.org.nz/get-into-sport/search-for-funding/search
And Funding Information Service is a social
enterprise set up by funders to provide a hub of resourcing information for
communities all over New Zealand
Types of funding agencies: http://www.fis.org.nz/resources/resourcing-managment/types-of-funders/
Some funding agencies will have a checklist that you can complete to see what type or level of funding you may be eligible for such as the Community Matters Funding and Grants http://www.communitymatters.govt.nz/Funding-and-grants---Checklists
Sport Wellington - 100 Ways to raise money -
Sport Wellington - 100 Ways to raise money -http://www.sportwellington.org.nz/assets/Funding/Sport-Wellington-100+-ways-to-raise-money.pdf
Club Funding and Sponsorship.pdf 0.51 MB