1. Establishing a Committee
To ensure your club's sustainability, a management committee must be established. This will include a president or chairperson, a secretary, and a treasurer who is formed with the intention of making decisions about issues or taking action on tasks. A club's main committee will be the management team.
- Volunteer coordinator
The Waka Ama New Zealand Club Constitution Template provides clubs with all the detail they require while also allowing for some flexibility in certain areas (text written in blue) so that clubs can express their unique identities. It is important to remember that this document It is not a prescription, it is a template, so clubs may make any changes they wish. However, we would advise that this document has been legally reviewed and any significant changes, other than the flexible areas in blue, should be reviewed by a lawyer to ensure the document remains sound.
Waka Ama New Zealand is happy to assist you with your process to update, amend or adopt a new club constitution. Please contact firstname.lastname@example.org if you have any questions and require any advice.
See the template attached.
3. Becoming an Incorporated Society/Trust
- An application form (signed by 15 members, with signatures witnessed by someone who has not signed the application form as a member)
- A copy of the society’s rules certified by an officer or solicitor of the society
- The filing fee
4. Contact your Regional Waka Ama Representatives
Once you have completed the above steps, your club will need to affiliate to the region first - contact details for each region can be found here. Each region is different and there is an affiliation fee associated with this process.
5. Contact Waka Ama NZ
Once your regional representative confirms your affiliation the next step is to contact Waka Ama NZ (if you are not in contact with us already)
6. LIVE on the Waka Ama NZ Website
Once all these steps are completed your details will be loaded on to the Waka Ama NZ Website. Your club will be issued with a Waka Ama NZ member log in, password and other relevant information.